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How project management tasks ensure efficient workflow and positive outcomes

The ultimate goal of a project manager is to bring a project to successful fruition, beginning with the pre-planning stage and ending with project closure. To perform their job effectively, every project manager must be acutely aware of the essential building blocks of any project—the tasks.

Why are project management tasks so important?

Tasks are the nitty-gritty of any project. If the project is the big picture, the tasks are the pixels, without which, a clear end result would be unachievable. Project tasks are essential for the successful execution of a project, and task management is the foundation for creating efficient workflow and a successful project conclusion.

Keeping the overall goal of completing a project in mind, managers have to break the process down into all the tasks that are needed to achieve the goal. Once the tasks are defined and delineated, they must be prioritized, assigned, and given deadlines. Only after the project’s team members understand–and commit to–their tasks and responsibilities, can the project move forward toward the finish line.

How to tackle project management

One of the best ways to handle the task management involved in organizing and coordinating projects is to use software that actually facilitates more effective work, instead of hindering employees. It often becomes necessary, particularly in complex and long-term projects, to break a project down further into sub-tasks, and as management objectives get more complicated, the need for efficient task management increases.

With mounting workloads, increased noise, and the rise of remote and mobile workforces, choosing the right solutions to support your project task management can mean the difference between success and failure.

Here’s how Sapho Employee Experience Portal helps teams achieve more efficient task management:

  • Delivers to-do lists right to employees on any device, intranet, or messenger to boost productivity and efficiency
  • Integrates enterprise systems and project management tools into a single employee portal allowing employees to collaborate together in one place
  • Proactively delivers tasks, information, and data, such as issue and team performance reports, to enhance successful workflow development
  • Simplifies complex processes into single-task “micro” flows for fast task completion to help maintain project timelines

An employee experience portal transforms the way a team handles project management tasks by aggregating important tasks, information, and data from all the enterprise systems employees use into a single, personalized portal that is accessible from wherever employees are working. Whether it’s the launch, planning, roll out, or execution of a project, employees benefit from being able to work off the same set of information and processes without having to switch back and forth between systems during each stage of the project.

A project manager’s job of keeping teams and team members coordinated requires them to ensure that everyone is able to work together towards a single goal—and provide everything they need to reach it. To facilitate organizing project management tasks, it helps to utilize an employee experience portal like Sapho. While project management can be done with a pen and paper, or a big whiteboard, or even the back of an envelope or cocktail napkin, those “tools” aren’t recommended for any project except perhaps the most basic. Using solutions that enable employees to collaborate easily and make it easier for them to access the information they need to do their jobs is one of the best ways to boost productivity and help them keep track of project management tasks.

Topic: Productivity

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